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Purpose:
To give you experience in introducing
speakers. You act as the master of ceremonies for club meeting. Your goal
should be to make the speakers feel as comfortable as possible, to set the
stage for the speaker and to bridge between speakers. Your introduction
should lead the audience into the speaker's presentation.
Before the Meeting:
Being toastmaster requires that you prepare
ahead. In order to be prepared, you should do the following before the
meeting:
Obtain from the VP Ed the upcoming meetings
roster.
Contact and confirm attendance of all
participants and fill in any missing roles. While calling participants, gather
material for your introductions of:
- Table Topics Master,
- Speakers, and
- General Evaluator.
Preparing your introductions. Remember that
the purpose of an introduction is to set up the audience for the upcoming
presentation. You are the transition between events. If you are unsure how
to prepare an introduction, consult the section in the Communications and
Leadership Manual dealing with introductions. Some useful info to gather
are obtaining subject and time required for ea speech and obtaining
information on how far the scheduled speaker has progressed in the manual.
Confirm speakers are present at the meeting
and that they are prepared. Advise them of any change in the order in
which they will speak. Confirm if they will require any special equipment
for their presentation. Lectern present or removed, overhead projector set
up etc....
Advise the Sgt@Arms of any change in the
roster so that he/she may advise the group at the commencement of the
meeting.
Advise the GE of any particular items you
wish evaluated on yourself.
At the Meeting:
At the meeting you are the glue that ties
the program together. Your role is to explain the format of the meeting,
introduce the participants so that the program flows smoothly. Your tasks
include:
- Welcome everyone to the meeting.
- Introduce the Table Topics Master.
- The Table Topics master will conduct table
topics session and then return control to you.
- Deliver a brief explanation of the
educational session format.
- During the break, indicate timing of
speeches to timer and gather any introduction material not already
obtained.
- Explain purpose of manual speeches.
- Introduce speakers and bridge between
presentations.
- Introduce the general evaluator.
- The general evaluator will conduct the
evaluations and then return control to you
- Ask the audience to vote for Best Table
Topics, Best Speaker, Most Improved, Best Evaluator and Most Enthusiastic
Toastmaster.
- Ask for comments from our Guests
- Comments for the good of Toastmasters
- Closing Though, and
- Adjourn the meeting.
During the meeting:
Will be introduced by the president
Make a few opening remarks on the type of
program you are going to present and provide a brief description of your
role (especially if guests are present)
Intro Timer, ah counter, Gen evaluator etc and
have them give a brief explanation of their role (30 Sec ea)
Intro the table topics master. Say a few
words about the table topics master and conduct a proper intro (see page 82
of Communication & Leadership Program Manual. Do not give details
about the Table Topic session as the Table Topics master will expand on
his function.
Prepared speech portion of the meeting;
Explain the purpose of prepared speeches,
Briefly explain the manuals and program,, explain the ballots and
evaluation forms.
- Have the evaluator read the speakers objectives
- Instruct the timer as to the length of speech and timing light if
the evaluator does not state the time to the timer.
- Conduct a proper introduction for the speakers. Remember you are
setting the "mood" for the speaker.
- Present the speakers in the following manner
- "Name, Title, Title, Name" Start the applause,
remain at the lectern until the speaker has taken control of the
lectern (arrives, shakes hands)
- Allow 1 min between speaker for members
to write down their feedback on the evaluation form.
After all speeches are given, remind
members to vote for the best speaker.
Intro the Gen Evaluator
After the Gen Evaluator, present awards
(start applause for each award)
Call for the Quiz master
Return control to the President.
Tips and Traps:
Preparation is the key. If you are not
prepared, the audience knows it. Being toastmaster is an important role.
Your performance can dampen or enhance the presentations of the speakers.
Which you do is up to you.
Making an introduction is the most important
part of your role. You set up the speaker, you make him/her feel
comfortable, and you prepare the audience. Read the section on
introductions in the Communications and Leadership Manual. One tip is to
get more experienced Toastmasters to write an introduction for you. They
know the need for a good introduction and will be happy to write their
own.
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